What is it?

Expense Express greatly decreases the data-entry workload of any Finance department by centralizing the collection and management of check requests and credit card transaction records. The software directly integrates with Sage MIP Fund Accounting to allow users to enter check requests according to the organization’s chart of accounts and vendor list. Compatible credit card transactions can be imported into the software and made available to the appropriate user for coding. This allows each credit card expense to be recorded in MIP in full detail.

Once these check requests and credit card transactions have been entered into Expense Express and are fully approved, they can be imported into your Sage MIP Fund Accounting database as unposted AP Invoices.

What kind of security does it have?

Each user has an individual login which is secured to only allow them access to the chart of account codes they are permitted to use.  Transactions can be entered manually, using a wizard, or by using one of the distribution codes stored in your Sage MIP Fund Accounting database.

What are the implications for my finance department?

Expense Express shifts the role of finance from data-entry to reviewing and acting. This allows staff to focus on ensuring data is accurate, as opposed to rushing to just get the data into the system. It pushes the majority of data entry out to the requestor, which gets rid of Excel and/or paper submissions processes.

What about supervisory approval?

The software provides primary and secondary levels of approval for check requests and a single level of approval for credit card transactions. This process is easily setup by assigning actual Sage MIP Fund Accounting account codes to be reviewed by a user (i.e. program/dept A is reviewed by Steve, program/dept B is reviewed by Carol, etc.). An audit trail is maintained which tracks the entire progression of a transaction, from original entry, to supervisory review, to final approval.

Can I go paperless with Expense Express?

Yes! You can scan and store your invoices (and other related documents) directly in the software! Never have to search through file cabinets to find an invoice again!

Click here to take a look (screenshots)

Click here to download a free whitepaper on Expense Express